Public Servants in the State have been urged to set smart, measurable, achievable, realistic targets that are time-bound for their subordinates at the beginning of every appraisal year, in order to boost productivity and effective service delivery.
The Director-General, Office of Transformation, Creativity and Innovation (OTCI), Mr. Toba Otusanya gave the advice recently at a sensitisation exercise held at SUBEB Hall, Maryland, Ikeja for Board Members and Staff of the State Universal Basic Education (SUBEB) to review the Performance Appraisal and Development (SPADEV) Reporting System and its modalities for a clearer understanding of the model.
The DG, represented by the Head of Department, Reforms, Mr. Adejimi Otunuyi, noted that the programme was organised due to the gap created by inadequate understanding and non-compliance to the guidelines of the SPADEV Reporting System.
He said the new appraisal system makes it now mandatory for every Public Servant in the State to have a clear job description that aligns with the mandates of their respective MDAs.
In his words “Targets must be set for officers at the beginning of every appraisal year, having carried out performance planning to guide the process and SPADEV Forms filled twice a year; middle and end of the year respectively”.
According to him, there are rewards attached to an outstanding level of performance such as Accelerated Promotion, Sponsorship for further education and Performance bonus while poor performance may lead to denial of annual increment or exit from service.
He disclosed that 31st of March of every year has been set aside as the ‘Letter Day’ to communicate to all Public Servants, their job performance within an appraisal year, by issuing them letters which reflect their level of performance during the reporting period.
“On the Letter Day, every Public Servant will receive a letter stating their Job Performance level along the five performance ratings: Outstanding/exceptional, Very good, Good/Satisfactory, Below Average, Unacceptable or Failure”, he stated.
He, therefore, appealed to superior officers to sit with their subordinates at the beginning of each appraisal year, and agree on the deliverables such that targets set and the weight would be clearly understood by all.
In a related development, spot checks on the Y2018 Staff Performance Appraisal and its rendition were carried out in 18 MDAs which were randomly selected: Ministry of Information and Strategy; Ministry of Health; Ministry of Wealth Creation and Employment; Ministry of Home Affairs; Ministry of Special Duties and Intergovernmental Relations, among others, to ensure that they comply with the principles of the SPADEV Reporting System and its implementation, best practices in HR are adhered to, and staff Job Descriptions are properly defined.
However, in cases where it was observed that MDAs were not fully implementing the guidelines of the SPADEV Reporting system during the spot check, further sensitization was carried out.
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